Starting a Kindergarten
Hints and tips
03 November, 2008
From Steiner Schools in Australia
This information relates to the bureaucratic aspects of setting up a Kindergarten in Victoria. Similar organisations and requirements would exist in all states in Australia.
|Public officer||The contact person for the incorporated body required by various Government authorities.|
|Primary Nominee||The teacher|
|Nominee||The teacher's assistant|
|Licensee||The employer (i.e. the incorporated body)|
|Tasks||Pre-requisite tasks||What you need to do|
|Australian Business Number and Tax file number||Decide on the name of your organisation and nominate a public officer. You can apply on-line at http://www.business.gov.au|
|Incorporation||Complete an application form. Costs $60. In Victoria the form plus the Model Rules for Incorporated Associations are available from Consumer and Business Affairs at http://www.consumer.vic.gov.au|
|Local Council Town Planning Permit||
||Apply to Local Council. Need an architect to draw plans of building and surrounds. If there are objections from the local community, this may take up to 6 months to finalise.|
|Local Council Building Permit||
||Required if the building is not currently being used as a Kindergarten to ensure the building complies with various Australian Standards. Make sure you get the list of changes required at the same time as you get the list for the Town Planning Permit and the DHS licence to avoid having to redo changes.|
|Local Council Occupancy Permit||
||Apply to Local Council once the Town Planning and Building Permits have been finalised.|
|Department of Human Services:
||The inspector will highlight areas where you do
not comply with regulations. They will check:
|Police check||All teachers and committee members being interviewed need a police check. This takes 10 to 15 working days and costs $24. They are valid for 6 months. Get application forms from www.police.vic.gov.au|
||Ensure the teacher has dual qualifications:
A staff member with a first aid certificate must be on duty at all times.
You will need a copy of the teachers' qualifications.
KPV can provide indicative pay rates.
|Join Kindergarten Parents Victoria||Provides support and information (03 9489
3500), costs about $150 / year to be a member.
They sell a package called KinderWorks for $75 that includes proformas for policies, employment contracts, etc.
|Local Policies and Procedures||
||Develop local Policies and Procedures or use the ones from KPV. There are about 10 that are mandatory.|
|Attendance and Medication / Accident books||Purchase from Bellbird pre-school supplies in Dandenong (03 9794 0811) - they can post them.|
|Human Services manuals||Collect these from Information Victoria, 356
Collins St, 1300 366 356:
|Department of Human Services:
||You must comply with all issues raised in the initial inspection.|
||Complete all the application forms (there are
lots). It will cost about $500 for the applications. It is the Legal body
(the incorporation) that is applying for the licences.
||In Victoria, most funding comes from the
Department of Human Services, and depends on which award the kindergarten is
a party to (it is about $1000 per child per year). Each child receives
funding for 1 year only. Funds may take up to 6 months to arrive after
applying, so ensure the fees for the first year don't rely on funding.
To receive funding, the kindergarten:
||Medicare (13 6150) provides childcare assistance of $0.43/hr for each child. Send "Registered Child Care Provider Application" form to Medicare.|
|Workcover insurance||Try Guild Insurance 03 9896 4800. A cover note
is issued immediately. The cost is 3.16% of total remuneration (pay plus
super less $15,500).
DHS covers funded Kindergartens for $20M public liability insurance.
|Playgroup insurance||Contact Playgrouping Victoria on 03 9388 1599 for information, it's about $18 per family per year. It is not the group that is insured, each family must be a member.|
||If sessions are 2 hours, pay the facilitator
for 3 hours to cover talking to parents, taking phone calls, etc.
Kim Billington trains and mentors playgroup leaders, e-mail email@example.com
|Register as a "Tax deductible gift recipient organisation"||You can then receive donations, which are tax deductible for the donor. Contact the Australian Tax Office on 13 2478 or www.ato.gov.au You will need a separate bank account.|
|PayLine payroll Service||
||PayLine (13 1652) provides a payroll service. It's free to funded Kindergartens.|
|Phone listing||Contact White pages on 1800 810 211.|
|Kindergarten chairs, tables, etc.||Tim Coffee (03 5966 5858) has good quality furniture.|